Agenda
| LOOA Annual Meeting Agenda October 28, 2008 1) Sign in and determine quorum 2) Call to order (note time) 3) Welcome and Introductions Introduce Board Members and Officers · · · Kermit Rahe, Treasurer · · Chuck Stager, Director · Denise Weitzel, Director · Mike Jones, Director Introduce Property Manager – 4) Review and approve 2007 Annual Meeting minutes 5) Treasurer’s report – Kermit Rahe · 2008 fee increase from $381 to $400 effective January 1, 2008 (a less than 5% increase); a 2009 increase of $20 may be necessary and will be discussed at the annual budget meeting in November · May need a special assessment in 2008 to meet long term reserve study needs 6) President’s Report · Specific committee reports covered below · Responsible management of neighborhood resources · Maintained neighborhood integrity: property maintenance, common areas · Board members actively involved in completing projects and pursuing ongoing maintenance issues that have saved the association significant dollars; i.e.: Kermit with tree trimming and landscaping management; Eric with pool repair and maintenance issues; Denise with greenbelt and park monitoring; and Randal with website development and administration. 2008 Accomplishments · Common area tree care program · Irrigation system maintenance and updating · Security lighting added to pool parking area · Pool deck repair · Pool cabana lighting and fan replacement · Perimeter brick wall repair (ongoing) 2009 Anticipated Projects · Continue to address reserve study recommendations · Tennis court resurfacing · Additional pool deck repairs · Retention pond fence painting (Oasis) · Landscaping work surrounding pool parking lot area Intangibles · Continued to save money by not using lifeguards (~$12,000 - $14,000) · Allowed Woods of Legend Oaks pool memberships 7) Committee Reports · Architectural Review – President, Vice-President, Treasurer · Submit building plans for any construction or improvements, landscaping · Architect volunteer needed to revise architectural guidelines · Environmental – Kermit Rahe · Welcome – Denise Weitzel · Pool - · Website – · Social – Open 8) Election of three new directors to the Board of Directors (three-year terms) a. Outgoing board members: b. Solicit and acknowledge nominations: ________________________ c. Comments from and on behalf of each candidate d. Election by secret ballot e. Announce outcome 9) Adjourn annual meeting – mark the time 10) Convene special meeting of the Discuss issues and concerns. Field questions and comments. 11) Adjourn special meeting |
Minutes of 10/23/07
| LEGEND OAKS OWNERS ASSOCIATION
ANNUAL MEETING MINUTES
October 23, 2007
LEGEND OAKS POOL
1) Sign in; quorum established with 26 homeowners, 7 board members in attendance and 32 proxies filed 2) Call to order at 7:03pm 3) Welcome and Introductions Introduce Board Members and Officers Randal Pitts, President Armand Gagnon, Vice President Dillon Pyron, Treasurer Paul Schilly, Secretary Kermit Rahe, Director Chuck Stager, Director Eric Wotek, Director Introduce: Paul Meisler, Owner, Pioneer Management. Paul recapped Pioneers management roll in the association and emphasized their commitment to effectively administer the needs of the community. Judy Phelps, Property Manager, Pioneer Management. Judy is the front line contact person for Pioneer. Introduce: Mike Jones, Realtor and LOOA homeowner. Mike discussed the current real estate climate and trends in local property values. 4) Review and approve 2006 Annual Meeting minutes; approved as amended 5) Treasurers report Dillon Pyron 2007 fee increase from $363 to $381 effective January 1, 2007 (a less than 5% increase); a 2008 increase of $19 to $400 will most likely be necessary and will be discussed at the annual budget meeting. Association may need a special assessment in 2008 to meet long term reserve study needs; issue to be addressed at annual budget meeting. 6) Presidents Report Specific committee reports covered below Responsible management of neighborhood resources Maintained neighborhood integrity: property maintenance, common areas Board members actively involved in completing projects and pursuing ongoing maintenance issues that have saved the association significant dollars; i.e.: Kermit with tree trimming; Randal with pool maintenance issues Reserve Study expected to be posted on website shortly to include a multi-year analysis of anticipated financial needs necessary to meet long term requirements. 2007 Accomplishments Replace playscape (removal by board and volunteers) Creation of website currently 80 homeowners have registered Common area tree care program - ongoing Irrigation system maintenance and updating - ongoing Mail box island repairs (currently underway) Vent fans in pool cabana restrooms and showers Filtration for main pool before year end; this will address any water quality issues Lighting around mail kiosks to replace and upgraded (currently underway) Continuing to re-establish neighborhood holiday activities and heighten community feel and involvement Monument repairs 2008 Anticipated Projects Continue to address reserve study recommendations Tennis court resurfacing Additional pool deck repairs Added security in pool area with additional lighting in parking lot (working with City of Austin) Website reference to Neighborhood Watch Program (link to City of Austin) Retention pond fence painting (Oasis) Landscaping work surrounding pool parking lot area Perimeter brick wall repair Intangibles Continued to save money by not using lifeguards (~$9,000) Allowed Woods of Legend Oaks pool memberships 7) Committee Reports Architectural Review President, Vice-President, Treasurer a) Submit building plans for any construction or improvements; extensive renovations should go through the City of Austin permitting process first. b) Architect volunteer needed to revise architectural guidelines Environmental Kermit Rahe Welcome Denise Weitzel; budget consists of $10 per new resident Pool - Eric Woytek; will continue to work with the pool committee in an effort to increase homeowner involvement Website Randal Pitts; numerous enhancements are in the planning stage Social Chuck Stager; will continue to concentrate on pool parties on Labor Day, July 4th, Memorial Day; with additional attention to an Easter Egg Hunt and Christmas Party 8) Election of two new directors to the Board of Directors (three-year terms) a. Outgoing board members: Armand Gagnon (board member for 3 years) and Dillon Pyron (board member for 8 years) b. Solicit and acknowledge nominations: Denise Weitzel and Mike Jones c. Comments from and on behalf of each candidate d. Election by unanimous acclamation 9) Vote on allowing wood-grain-resembling cement board siding (Hardi-Plank) to be used in addition to wood siding. Vote was taken and all but one in attendance voted to allow Hardi-Plank siding. 10) Adjourn annual meeting at 8:50pm 11) Convene special meeting of the LOOA Board of Directors Discussion issues: Jack Campbell discussed the condition of the greenbelt (cornered between Oasis and Escarpment); it was emphasized that this greenbelt was City of Austin property and controlled by the Parks and Recreation Department. The homeowners association was not allowed to make any modifications or maintenance of any kind without prior city approval Parking in the street discussed and will work with the Pioneer to monitor the extent of the problem Temporary and portable structures are not allowed, but understandably can be temporarily allowed under conditions such as remodeling and moving. Must notify management as to length and duration of units stay. 30 days is usually longer than needed. Additional lengths require management and board notification. Gary Gentry suggested that the association establish and maintain a relationship with the FIX290 toll road monitoring group and the Oak Hill Trails group. 12) Adjourn special meeting |